Coronavirus/covid-19 information for international staff at AU


Aarhus University is following the current Danish government guidelines

If you are planning to come to Denmark, we urge you to read the information provided here closely. Border restrictions due to the coronavirus are in place and are being continually updated. You should also check with your Aarhus University contact person as to which guidelines and procedures need to be followed to enter Denmark in order to take up your position at AU. 

Entry restrictions to Denmark - What is a worthy purpose?

If you are not a Danish national or resident of Denmark, you must show a "worthy purpose" for entering Denmark.

Non EU Citizens

If you already have a valid work and residence permit to Denmark

Researchers, employed/enrolled PhD students, guest researchers and guest PhD students with valid work and residence permits are allowed to enter Denmark with a negative Covid-19 test no more than 24 hours old. 

Family members (spouse and children) accompanying the above groups are allowed to enter Denmark with negative Covid-19 tests, as per the heightened entry restrictions in place extended until the 21st of April (see section above).

If you do not yet have a valid work and residence permit to Denmark

As of 3rd February 2021 and (so far) until the 21st of April 2021, the Danish immigration authorities will not process and issue work and residence permits to PhD students and guest PhD students as well as interns nor to their accompanying families. Applications that have already been submitted will not be processed and permits will not be issued. See further and detailed information on the Danish immigration’s webpage. 

EU Citizens

For this group, entry to Denmark is only permitted with a valid employment contract and a negative Covid-19 test no more than 24 hours old.

Family and partners are currently not allowed to enter, due to the heightened restrictions currently in place. Once the employed family member is fully registered in Denmark (with CPR number), the family and/or partners will be allowed to enter as well.

For further details and updated entry restrictions, please always refer to the Danish Authorities' website and the Danish Immigration Service, SIRI

Documentation required for "worthy purpose"

Persons who have a worthy purpose to enter Denmark must be able to demonstrate the purpose for entering. They must show documentation including a valid residence permit (for non EU citizens), an employment contract/employment letter (EU citizens), and a housing lease.

It is therefore very important to carry a copy of your AU employment contract if you are traveling to Denmark to commence a position at AU. If you are returning to Denmark from a stay abroad, you must carry proof of your Danish residence (residence card, yellow card etc.).

Accompanying partners and family members are strongly advised to carry their residence permit (non-EU/EEA citizens) and any documentation for their current residence (residence card, yellow card etc.) or future residence in Denmark (in addition to the main person's employment contract, housing lease etc.).

If you have questions, please contact the Guest Researcher Support

 

 

Test requirements before entering Denmark

Travelling by air

All travellers entering Denmark by air must present a negative Covid-19 test taken no more than 24 hours before boarding the plane. Special rules apply on test requirements, including continuous, multi-flight travel. 

Read more about traveling to Denmark by air on the Danish Authorities' website  

Travelling by train, ferry or car

If entering Denmark by train, ferry or car, Danish residents and citizens do not need to show a negative Covid-19 test. However, if you are not a resident of Demark, you must show a negative Covid-19 test and your worthy purpose to enter. 

Residents in the border regions

Special requirements for testing before entering Denmark apply. Persons who enter Denmark with a worthy purpose must be able to present a negative COVID-19 test taken no more than 72 hours before entry. 

Please refer to the Danish Authorities’ website for further details about the border regions   

 

Requirements to tests taken before entry 

At the moment, no specific type of COVID-19 test is required no matter from where and how you enter Denmark. The test must show whether a person is infected with COVID-19. This means that both PCR tests and antigen tests are accepted in connection with entry into Denmark whereas antibody tests do not meet the requirement. Having gotten a vaccine in your country of residence or home country is not valid proof of a negative test result.  

Persons, who have already had Covid-19 and therefore cannot show a negative test, must show documentation of a positive test that is at least 2 weeks old and not more than 8 weeks old. 

Please refer to the Danish Authorities’ website for further details about proof of negative COVID-19 test requirements

Test and isolation requirements upon entry into Denmark

All travellers entering Denmark will be required to be COVID19 tested immediately upon entry and subsequently isolate for 10 days.  

If you enter by plane, you can be tested at Copenhagen Airport, Billund Airport or Aalborg Airport. 

Upon entry and without undue delay, you must isolate at an isolation site for 10 days. As a rule, you must not leave the isolation site before the end of the 10-day period. This also applies even if you have tested negative for COVID-19 prior to and in connection with your entry. 

The mandatory isolation may be prematurely broken after obtaining a mandatory negative PCR test taken no earlier than the fourth day after entry into Denmark. 

Book a time for the PCR-test

  • If you do not yet have your digital NemID, you can register as a user at Covidresults.dk. Read more in the PDF-guide covidresults-guidance (ssi.dk). When you have registered you can go to any PCR test center. You do not have to book an appointment in advance. See test sites in the Central Denmark Region (in Danish only). If you are located in another region, you are welcome to contact IAS for further information.

Questions about isolation requirements

Special entry restrictions for South African residents

There are special travel and entry restrictions in place for persons resident in South Africa. Only the purposes listed under "special worthy purposes" on the Danish Police website allow entry to Denmark. 

Starting a new position at Aarhus University is not considered a "worthy purpose" at the moment. Please check with your department regarding alternative work arrangements.

If you are a citizen or a resident in Denmark already, the special travel and entry restrictions do not apply to you.

Read about stricter entry restrictions for persons resident in South Africa and "special worthy purposes"

National measures for the partial re-opening of Denmark

Various measures have been implemented in the partial re-opening of Denmark.

Among other things, a corona-passport showing a negative test result not older than 72 hours or a vaccination must be presented when you go to restaurants, to the hairdresser etc. You can download your personal passport via sundhed.dk (in Danish) or via the app MinSundhed. Requires NemID.

Read more detailed information about the national measures (this page is continually updated)

Traveling out of Denmark

If you are considering travelling abroad here are the guidelines:

Insurance when traveling abroad

If you are going to be travelling, you should make sure that you have the proper insurance cover. You are not covered by AU insurance if the travel is not work related. Therefore, you will need private insurance cover and it is essential to know how you are covered during Covid-19.

Read more about Aarhus University's travel and insurance guidelines

If you have the blue EU health insurance card, you will still have the same level of coverage during Covid-19. Read more about the blue EU health insurance card under Covid-19 (in Danish).

You should also check with your immediate supervisor if you are planning to travel abroad. 

For non-EU/EEA Citizens - work and residence permits

Temporary suspension of certain types of work and residence permits

As of 3rd February 2021 and (so far) until the 21st of April, Danish immigration authorities will not process and issue work and residence permits to PhD-students and guest PhD-students. Applications that have already been submitted will not be processed and permits will not be issued. See further and detailed information on immigration’s webpage.

Recording of biometrics

The normal deadline for biometrics has been extended for applications submitted in March, April and May 2021 to 4 weeks.

Entering Denmark

If you are not able to enter Denmark no later than 6 months after issue of your residence permit, your permit will normally automatically expire. However, due to this extraordinary situation, it will be possible to apply for an exemption from the regular lapse of permit. For further details, check immigration’s official website about Corona.

AU Guest Researcher Service

Contact AU Guest Researcher Service for questions on residence and work permits.

If you need to leave Denmark - work and residence permits

For non EU/EEA Citizens

If you have not yet received your residence card and need to leave Denmark and come back again, make sure to apply for the re-entry permit before leaving the country else you may not be allowed to reenter Denmark. 

See immigration’s coronavirus webpage for further information and updates

Please also check whether your Danish work and residence permit will expire, if you give up your address or stay out of Denmark for more than 6 months.

AU Guest Researcher Service

Contact AU Guest Researcher Service for questions on residence and work permits.

If your current residence permit is about to expire

As a rule, you must leave Denmark before your residence permit expires. However, during the COVID-19 special regulations may apply. Read more on immigration’s corona webpage.

AU Guest Researcher Service

Contact AU Guest Researcher Service for questions on residence and work permits.

Short Term Visas

Due to the closing of Denmark’s borders, the issuance of short term visas is as a main rule not possible.

The only worthy purpose to enter Denmark momentarily is with an employment contract in Denmark.

AU Guest Researcher Service

Contact AU Guest Researcher Service for questions on short term visa.

Registration

If you need to register in Denmark, you can find out here what to do:

Check the relevant offices for current opening hours and appointments:

The Danish vaccination programme

The Danish Health Authority and other health authorities have begun setting up the Danish vaccination programme. All Danish citizens and residents (who hold a CPR number) will have the opportunity to get vaccinated over the next several months.

You will be notified via your e-Boks when it is your turn to be vaccinated. If you are exempt from receiving Digital Post, you will get a letter in the mail. 

Read more about the roll out of the Danish vaccination programme


News in English

Internal news channels

At the International Academic Staff Services we use different channels to communicate recent news and updates about AU and the more general situation: 

UIC Newsletter

The UIC Newsletter is sent out every other Tuesday at 12:00. The information is for international staff, guest researchers and PhDs at AU, accompanying partners and families. Special issues have been made during the current period, which can all be found in the UIC newsletter archive 

Sign up to the UIC Newsletter  

UIC Facebook page

The UIC Facebook page provides general information posts and updates 

External news channels

The following are some of the most relevant news sources in English, besides those from the authorities like Politi and SST.  

The Post Facebook page

The Local Facebook page  

Your Danish Life Facebook page 

The page contains no recent news but more opinion.   

Information is available in almost 30 languages.  

Denmark News is an app which gathers all news about Denmark written around the world.